Executive Virtual Assistant

Rekruuto is seeking a highly organized and detail-oriented Executive Virtual Assistant to provide comprehensive support to a senior executive. The primary purpose of this role is to protect the client's time and attention through high-quality execution, coordination, and operational support.

This role requires exceptional organizational skills, proactive communication, and the ability to manage multiple priorities seamlessly in a fast-paced environment.

Core Responsibilities:

• Calendar Management: Manage and optimize the executive's calendar, including scheduling meetings, coordinating appointments, and ensuring efficient time allocation across priorities.
• Inbox Management: Monitor and manage email inbox, prioritize messages, draft responses, and ensure timely follow-up on critical communications.
• LinkedIn and Email Monitoring: Actively monitor LinkedIn and email for important messages, triage communications, and flag priority items for executive attention.
• Deck Formatting and Visual Design: Create, format, and design professional presentation decks and documents that align with brand standards and effectively communicate key messages.
• Meeting and Webinar Scheduling: Coordinate and schedule meetings, webinars, and virtual events, including managing logistics, sending invitations, and preparing necessary materials.
• Team Coordination Support: Support other team members with coordination tasks, ensuring smooth collaboration and communication across projects.
• Learn with Leila Logistics: Execute scoped logistics for Learn with Leila initiatives, including event planning, participant coordination, and operational support.
• Proactive Problem-Solving: Anticipate needs, identify potential issues before they arise, and implement solutions independently.
• Documentation and Follow-Up: Maintain organized records of meetings, action items, and correspondence, ensuring consistent follow-up on commitments.

Requirements:

• Minimum 3-5 years of experience as an Executive Assistant, Virtual Assistant, or in a similar high-level support role
• Exceptional organizational and time management skills with ability to prioritize multiple competing demands
• Outstanding written and verbal communication skills
• Strong proficiency in calendar and inbox management tools (Google Workspace, Microsoft Office 365, etc.)
• Experience with presentation design and formatting (PowerPoint, Google Slides, Canva, or similar tools)