Executive Assistant

Rekruuto, a premier growth assistant agency, seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our Business Director across two businesses, Rekruuto and EOS Worldwide. This role encompasses a wide array of responsibilities, ranging from project management to client communication.

This is a part-time remote position (20 hours/week, but will potentially increase) from 9:30 am to 1:30 pm UK hours without flexibility. During this period, they should be reachable via WhatsApp, Slack, and any other applicable channels.

Key Responsibilities:

Project Management: Efficiently manage and coordinate various projects, ensuring their completion within the stipulated time frame.

Process Management: Follow predefined processes for client management, which includes regular and effective communication with clients.

Email and Calendar Management: Handle the Business Director's email accounts and calendar, manage appointments and schedules with clients across multiple time zones.

Client Communication: Call/email clients, vendors, and travel providers across multiple time zones to confirm events and manage situations such as bookings, missed meetings, rescheduling, etc.

Availability: Candidates must be available from 9:30 am to 1:30 pm UK hours without flexibility. During this period, they should be reachable via WhatsApp, Slack, and any other applicable channels.

Requirements:

Proactive and extremely detail-oriented.

Process-driven with a solid understanding of project or program management.

Robust communication skills with a clear English accent (American preferred) for interacting with clients and vendors.

Previous experience in a role where project or program management skills were demonstrated through a process-driven approach.

Technical Requirements:

Notion

Slack

Calendly

Google Workspace

ChatGPT

How to Apply

If you are interested in this position, please submit your resume and a link to your portfolio. We are an equal opportunity employer and welcome all qualified candidates to apply.