Rekruuto Virtual Assistant Job Opportunities
Rekruuto Virtual Assistant Job Opportunities/
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General VA - (Email, Calendar, Invoices)
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General VA - (Email, Calendar, Invoices)

Location
Remote-UK
Skillset
Calendar Management
Google Docs
Invoice Management
Job Code
RK-GVA-995
Video Introduction

General Virtual Assistant

 
Rekruuto, a premier growth assistant agency, seeks a skilled General VA to join our client’s team. As a Virtual Assistant, you will manage our client’s email and calendar, create customized and personalized emailers to get in touch with existing/new customers, and create and follow up on Invoices in addition to other required admin tasks.
This role requires a keen attention to detail, excellent communication skills, and the ability to manage multiple tasks effectively in a fast-paced environment. Also required availability on Whatsapp as a communication medium.
 
This position is for 10 hours/week and requires availability during UK business hours from 10:00 AM to 12:00 PM or per the client's agreement.
 

Responsibilities

  • Diary and Appointment Management:
    • Coordinate and manage all aspects of the executive's schedule, including appointments, meetings, and events, to ensure no conflicts across Google Calendar, Zoom, and Calendly.
    • Prioritize and organize the executive's time effectively, integrating all scheduling platforms for seamless access.
  • Email Outreach and Customer Segmentation:
    • Execute strategic email outreach campaigns tailored to various customer tiers, leveraging creative ideas for newsletter content.
    • Personalize outreach emails and segment customer lists to ensure effective communication and enhanced engagement.
  • Invoice Creation and Management:
    • Generate, dispatch, and follow up on invoices based on specific design and customer instructions. Invoices done on Google Docs
    • Maintain a meticulous schedule for outstanding invoices and ensure timely payments.
    • Fill up customer forms asking for information via software like Google sheets, Excel or Coupa/Ariba etc.
  • Calendar Maintenance for Payment Follow-ups:
    • Establish and manage a calendar for payment follow-ups, ensuring diligent tracking of invoice payments.
  • Software Proficiency:
    • Achieve mastery in scheduling, email management, and financial tracking tools to improve efficiency and productivity.
  • Communication and Reporting:
    • Provide regular updates on task status, challenges, and successes.
    • Seek and incorporate feedback to refine processes and improve performance.
Desired Skills and Qualities:
  • Exceptional organizational skills and attention to detail.
  • Strong communication abilities, both written and verbal.
  • Proficiency in Google Calendar, Google Sheets/Docs, Zoom, Calendly, and related software.
  • A proactive approach to task management and problem-solving.
  • Ability to work independently and as part of a team.
Qualifications:
  • Proven experience as a Virtual Assistant, Executive Assistant, or similar role.
  • Familiarity with diary management, email outreach strategies, and invoicing processes.
  • High proficiency in the use of scheduling and financial management software.
  • Excellent time management skills with the ability to meet deadlines.
 
How to Apply
If you are interested in this position, please submit your resume and a link to your portfolio. We are an equal opportunity employer and welcome all qualified candidates to apply.
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