VA - Business Support Specialist

Business Support Specialist

Responsibilities:

Social Media & Marketing

• Develop and manage a content calendar for Instagram, Facebook, LinkedIn, and Mailchimp.

• Create, schedule, and engage with content.

• Monitor analytics to guide strategy.

Event Coordination & Planning

• Handle logistics for occasional events, including venue selection, invitations, catering, and decorations.

• Coordinate lunch-and-learn sessions, including scheduling and meal orders.

Administrative & Office Management

• Support in research, reporting, and setting up meetings.

• Manage travel arrangements, data entry, and communication.

• Oversee office supplies and manage customer relations, including follow-ups and soliciting reviews.

Employee Engagement & Compliance

• Assist in employee onboarding, records management, and communication.

• Update project management tools and support in performance management.

• Ensure compliance with policies and email organization.

Financial Assistance

• Support the CFO and bookkeeper with information gathering, expense tracking, and invoice management.

• Handle accounts receivable and assist with financial documentation.

Grant Writing & Management

• Assist in identifying opportunities, drafting proposals, and managing submissions.

• Coordinate with the team, track progress, and maintain documentation.

Skillset and Expertise Required

Core Competencies

• Versatile Skill Set: Proficient in administrative tasks, social media, event planning, customer service, and basic finance management.

• Tech-Savvy: Adept with digital tools for content creation, project management, CRM, and analytics.

• Strong Communicator: Excellent at written and verbal communication, capable of engaging with diverse stakeholders.

Experience

• Broad Experience: Background in a mix of relevant fields like marketing, administration, and finance, preferably in dynamic, growth-focused environments.

• Problem Solver: Proven track record in critical thinking and adaptability, with a knack for preemptive problem-solving.

Personal Attributes

• Initiative: Self-starter who anticipates needs and suggests improvements.

• Detail-Oriented: Pays close attention to the precision of their work across tasks.

• Adaptable & Eager to Learn: Quickly adapts to new challenges and technologies, with a strong desire for personal and professional growth.

• Team Player: Collaborates effectively, fitting well within your company's culture and values.

How to Apply